Administrative Assistant

Call9, Brooklyn, NY


Who are we looking for?

We are looking for an Administrative Assistant who is bright, adaptive, and self-motivated.  You will provide general office support for  the organization and showcase our company values (i.e. tenacious, empathetic, resourceful, genuinely kind, and collaborative).  In addition to the administrative responsibilities, the position offers opportunities to work on other areas critical to the company.  The ideal candidate is a highly motivated and confident self-starter with strong organization and people skills.


  • Provide office support  and backup coverage for other  administrative  staff
  • Welcome visitors, reserve conference rooms, order lunch, maintain meeting spaces
  • Manage calendars and assist in scheduling  meetings and events
  • Attend team/department meetings.  Take notes for distribution
  • Travel Coordination
  • Create meeting agendas and travel itineraries
  • Submit travel and expense reimbursementsInvoice processing and payment
  • Schedule and manage  candidate interview process
  • Assist with on boarding and orientation of new hires
  • Coordinate flow of administrative paperwork
  • Document management
  • Answer phones and direct calls accordingly
  • Open incoming correspondence and determine appropriate course of action and priority
  • Compose, type, and edit correspondence and other materials
  • Maintain an accurate, complete filing system to facilitate immediate retrieval of any required documents
  • Maintain office supply inventory
  • Maintain break room supplies
  • Some personal errands/requests
  • Perform other duties as assigned


  • High School Diploma or Equivalent, Bachelor’s Degree Preferred
  • 2+ yrs experience
  • Excellent organization and time management skills
  • Professional, poised, polished
  • Ability to work collaboratively and develop effective relationships with key stakeholders
  • Flexible and adaptable
  • Ability to work under pressure of deadlines, goals, and/or time limitations
  • A strong desire and curiosity to learn and constantly improve
  • Excellent oral and written communication skills
  • Positive and proven relationship-building skills, with an interest in maintaining positive team dynamics
  • Basic Knowledge in Google Suite


  • The opportunity to take part in groundbreaking and life-saving work
  • Working with an extraordinary team of smart, creative, fun and highly motivated people
  • Comprehensive health coverage, competitive salary, and meaningful equity
  • Flexible time off & flexible working hours
At the heart of Call9 is care.  If you want to be a part of the future of medicine and join us in our mission of patient-centered care, apply today!  

About Call9

About us Call9 delivers true Emergency Medicine and Palliative Care at patients'​ bedsides. Currently in Skilled Nursing Facilities, Call9 decreases the time patients wait to see an EM Physician from an average of 64 minutes to moments in emergency situations. In tandem with 24/7 onsite Clinical Care Specialists*, offsite Emergency Medicine Physicians see, diagnose and treat patients at the bedside via the Call9 proprietary platform. Our focus goes beyond the medicine to assure premium patient-centered care by including patients, caregivers, and families in communications from the start. Today, our proprietary technology-enabled services reduce cost and increase quality-of-care within elder-care facilities. Tomorrow, we redefine emergency medicine. *Clinical Care Specialists(TM) are elite emergency responders. Excellent bedside manner and rigorous continuing emergency training make Call9, PC's CCSs a unique specialty.

Want to learn more about Call9? Visit Call9's website.