Administrative Assistant

Call9, Brooklyn, NY


Re-envision Patient Care
As a Call9 team member you will operate at the nexus of clinical excellence, engineering innovation and progressive enterprise in a culture that fosters ingenuity and innovation. By joining the Call9 team you’ll not only be a part of the future of healthcare you’ll be integrally involved in shaping it.

About Call9
Call9 is recreating the patient experience by bringing care to the patient. Our innovative model connects off-site physicians with on-site emergency medicine trained first-responders via a proprietary telemedicine platform born of Silicon Valley and improved, every day, by our physician and product teams. Call9 provides a spectrum of emergency,  follow-up, and palliative care services at the patient’s bedside in skilled nursing facilities (SNFs). Our physician team prevents harmful and unnecessary transfers to the hospital, delivering high quality, value-based care, that improves outcomes, saves money, and provides a superior experience for the patient, their family, and our physicians.

Take the next step in your career and work for a mission-driven organization that provides tremendous opportunity for growth, exciting challenges and work-life balance!

Who are we looking for?

We are looking for an Administrative Assistant who is bright, adaptive, and self-motivated.  You will provide general office support for  the organization and showcase our company values (i.e. tenacious, empathetic, resourceful, genuinely kind, and collaborative).  In addition to the administrative responsibilities, the position offers opportunities to work on other areas critical to the company.  The ideal candidate is a highly motivated and confident self-starter with strong organization and people skills.


  • Provide office support  and backup coverage for other  administrative  staff
  • Welcome visitors, reserve conference rooms, order lunch, maintain meeting spaces
  • Manage calendars and assist in scheduling  meetings and events
  • Attend team/department meetings.  Take notes for distribution
  • Travel Coordination
  • Create meeting agendas and travel itineraries
  • Submit travel and expense reimbursementsInvoice processing and payment
  • Schedule and manage  candidate interview process
  • Assist with on boarding and orientation of new hires
  • Coordinate flow of administrative paperwork
  • Document management
  • Answer phones and direct calls accordingly
  • Open incoming correspondence and determine appropriate course of action and priority
  • Compose, type, and edit correspondence and other materials
  • Maintain an accurate, complete filing system to facilitate immediate retrieval of any required documents
  • Maintain office supply inventory
  • Maintain break room supplies
  • Some personal errands/requests
  • Perform other duties as assigned


  • High School Diploma or Equivalent, Bachelor’s Degree Preferred
  • 1-2 years of experience
  • Excellent organization and time management skills
  • Professional, poised, polished
  • Ability to work collaboratively and develop effective relationships with key stakeholders
  • Flexible and adaptable
  • Ability to work under pressure of deadlines, goals, and/or time limitations
  • A strong desire and curiosity to learn and constantly improve
  • Excellent oral and written communication skills
  • Positive and proven relationship-building skills, with an interest in maintaining positive team dynamics
  • Basic Knowledge in Google Suite


  • The opportunity to take part in groundbreaking and life-saving work
  • Working with an extraordinary team of smart, creative, fun and highly motivated people
  • Comprehensive health coverage, competitive salary, and meaningful equity
  • Flexible time off & flexible working hours

Questions about Call9 career opportunities? Contact Talent Acquisition at [email protected]

Call9 provides equal opportunity in employment for all qualified persons and prohibits discrimination in employment on the basis of race, color, religion, creed, sex, sexual orientation, perceived sexual orientation, gender identity, marital status, national origin, ancestry, age, veteran status, disability unrelated to job requirements, genetic information, military service, or other protected status as may be mandated by applicable Federal, State and local law. All personnel actions, including but not limited to those relating to compensation, benefits, termination, training and education, are based on the principle of equal employment opportunity.

About Call9

About us Call9 delivers true Emergency Medicine and Palliative Care at patients'​ bedsides. Currently in Skilled Nursing Facilities, Call9 decreases the time patients wait to see an EM Physician from an average of 64 minutes to moments in emergency situations. In tandem with 24/7 onsite Clinical Care Specialists*, offsite Emergency Medicine Physicians see, diagnose and treat patients at the bedside via the Call9 proprietary platform. Our focus goes beyond the medicine to assure premium patient-centered care by including patients, caregivers, and families in communications from the start. Today, our proprietary technology-enabled services reduce cost and increase quality-of-care within elder-care facilities. Tomorrow, we redefine emergency medicine. *Clinical Care Specialists(TM) are elite emergency responders. Excellent bedside manner and rigorous continuing emergency training make Call9, PC's CCSs a unique specialty.

Want to learn more about Call9? Visit Call9's website.