People Champion

Dathena, Singapore

Transform data from a liability to an asset

Duration: Full-Time

Dathena is a Singaporean and Swiss-based company which focuses on developing data governance software, helping organizations to automatically identify PIIs, promoting GDPR compliance, classify data, detect security anomalies, and protect sensitive information with the help of AI (NLP, ML, Deep Learning).Digital business requires a new view on security and privacy, one that is driven by the level of risk appetite and enablement of business and technology strategy.

We are looking for a People Champion to manage all people-related activities under the People and Culture department, reporting directly to the People and Culture Manager.

Your main duties will vary from creating a fantastic employee experience by managing our Social House, on-boarding and off-boarding, maintaining administrative tasks, and assisting with recruitment and engagement activities. Your aim is to create and cultivate a dream working environment that will increase Dathena’s attractiveness for talent acquisition and retention

Ultimately, you should be able to ensure our people department enables our organisation effectively and efficiently.

Responsibilities: People and Culture

Own the on-boarding and off-boarding cycles of all employees (interns and Full-timers), working closely with the IT department and team members
Liaise with external partners, like insurance vendors, and ensure legal compliance
Answer employees’ queries about people/ platform-related issues
Keep abreast of government grants being offered
Take lead on other people projects - planning, organizing, and hosting employee engagement activities, recruitment activities etc
Manage our Employee recognition platform, Bonusly (monthly metrics, analytics, ideas on how to improve collaboration on the platform etc)
Manage our Learning and Development platform (Udemy) - track monthly metrics
Take active part in our Culture Committee meetings
Constantly innovate and initiate new ideas for the betterment of company culture

Responsibilities: Administrative

Organize and maintain personnel records and tracking documents (LTVP renewals, entry and exits etc)
Update internal databases
Prepare people documents, like employment contracts, employee communication letters and update new hire guide
Update company policies when required
Create regular reports and presentations on people metrics (e.g. turnover rates)

Responsibilities: Office Management

Make sure that all facets of Social House (our office which is a 3-floor shophouse) operations work seamlessly. This includes implementing best in class processes for all aspects of operations so that the office runs smoothly
Manage the procurement process for the Social House. Update and maintain the database of approved suppliers
Negotiate and build relationships with key vendors to secure best price, quality, and service levels (e.g. merchandise vendors, F&B suppliers, real estate agents etc)
Conduct inspections every 6 months of Social House premises to ensure the space is in good condition and if repairs / refurbishment required
Maintain a safe and secure working environment across all offices
Organize Social House operations and procedures
Monitor and maintain Social House supplies inventory
Ensure Social House efficiency is maintained by carrying out the planning and execution of equipment procurement, layouts and any systems
Coordinate with the IT department on all necessary equipment for the space
Create and manage the department budget
Regular review of capacity needs based on headcount projections teams
Planning and organizing company events when required

Requirements

Proven work experience in people operations and office management (3-5 years of experience)
Experience with HRIS (Sapling / BambooHR or any other HRIS)
Computer literacy (MS Office applications, in particular)
Thorough knowledge of local labor laws
A self-starter with excellent organizational skills, with an ability to prioritize important projects
Meticulous attention to detail
Strong phone, email and in-person communication skills
Strong decision making and problem-solving skills
Ability to accurately follow instructions and processes
Ability to see the big picture and strategize, as opposed to being a pure executioner
Someone who is hungry, keen to work in a fast-paced tech start-up, live the company culture and values and wants to be a true expert in the field
Must be Singaporean/PR

About Dathena

The company's founder created Dathena because he was not able to find an existing solution that would fit the needs of the top Tier 1 Bank he worked for. Dathena is the first and only data governance platform developed by real users for real users. Our platform was built with state-of-the-art technologies including machine learning and artificial intelligence capabilities.