Administrative Assistant

Datto, Toronto, ON, Canada

The Total Data Protection Company

As the world’s leading provider of cloud-based software and technology solutions delivered by managed service providers (MSPs), Datto believes there is no limit to what small and medium businesses can achieve with the right technology. Datto offers Unified Continuity, Networking, and Business Management solutions and has created a one-of-a-kind ecosystem of MSP partners. These partners provide Datto solutions to over one million businesses across the globe. Since its founding in 2007, Datto continues to win awards each year for its rapid growth, product excellence, superior technical support, and for fostering an outstanding workplace. With headquarters in Norwalk, Connecticut, Datto has global offices in the United Kingdom, Netherlands, Denmark, Germany, Canada, Australia, China, and Singapore. Learn more at datto.com.

Are you an organization pro, with top-notch attention to detail and a love for fast paced, high growth environments? If so, then Datto is the place for you! The Executive Assistant will report to the Chief Marketing Officer (CMO) and will be a key contributor to the success of the Global Marketing Organization. This decision-making role will require an ability to demonstrate initiative by prioritizing work and making recommendations in line with strategic Marketing and overall Go-To-Market objectives. You will be responsible for providing our CMO with complex administrative support including, but not limited to high volume (and ever-changing) scheduling and travel management. You’ll drive calendar management to keep the team organized, informed, focused and on time. In this exciting role, you will have insight into the operations of a high growth software company, with the opportunity to engage with a diverse group of global executives, acting as a champion of the Datto brand. This is an ideal position for an aspiring Marketing professional who works well under pressure, is a self-starter and wants to work and learn in a dynamic, fast-moving, collaborative environment.

Does This Describe You:

  • Have a proven track record of working effectively and accurately at a fast pace and under pressure 
  • High-energy individual, with a passion to learn and contribute
  • Able to juggle multiple concurrent priorities, projects and deadlines at the same time
  • Recognized by your peers as being an expert at organization with a strong attention to detail
  • Self starter that demonstrates initiative by recommending solutions without being prompted to do so
  • Superior written and verbal communication skills and a great sense of humor, too

A Look Inside the Job:

  • Provide administrative support to the CMO, managing all aspects of their calendars and schedule, including phone and video calls, appointments, meetings, interviews, travel, transportation, etc. 
  • Learn and contextualize business priorities and act accordingly, using your best judgment as to which meetings need to be prioritized, which cannot be moved, etc.
  • Act as a liaison with key business partners, including high-level executives and business leaders, board members, high profile candidates, vendors, agencies, partners, etc.
  • Support internal and external communications, organization and general business needs, creating, editing, and maintaining documents, folders, and filing systems; create organizational systems as necessary
  • Develop, refine and distribute presentations/materials for meetings and take meeting minutes as needed
  • Handle business expenses, including reconciling corporate card accounts and creating/ submitting expense reports
  • Act as a key member of the marketing team, building relationships and assisting in the success of this critical function
  • Own special projects related to the marketing teams as directed by the CMO

About You:

  • 5+ years experience and/or equivalent senior-level experience supporting C-Suite
  • Extensive experience in travel coordination and logistics
  • Positive can-do attitude and a high level of attention to detail
  • Solid written and verbal communication skills
  • Ability to handle multiple concurrent ongoing tasks and projects
  • Strong computer literacy and skills a must, including competencies with Google Suite Apps, Microsoft Office Suite (ie. Excel, Word, Powerpoint), Slack and Zoom
  • Bachelor’s degree preferred, specialization in Marketing a plus
  • Project management experience also a plus

At Datto, we believe our employees are our greatest asset and offer all full-time employees a wide-ranging benefits package, including:
  • Comprehensive health-care benefits
  • Flexible paid time off policy
  • Generous paid parental leave
  • “Datto University” virtual on-boarding program
  • Access to more than 5,000 courses via LinkedIn Learning
  • Education reimbursement
  • Employee Assistance Program
  • Headspace App
  • Charity match program
  • A dynamic and socially active work culture, including Employee Resource Groups
  • Networking and career development opportunities
  • And more!
Note: We are looking only for candidates willing to join us directly as W2 employees (No 3rd party candidates)
By submitting an application, you acknowledge we will process your data in order to consider you for the position you apply for and for other open positions within our company for which you may be suited. We collect and store your data in accordance with our Recruiting Privacy Practices.

Datto is an equal opportunity employer.

About Datto

About us Datto protects business data and provides secure connectivity for tens of thousands of the world's fastest growing companies. Datto's Total Data Protection solutions deliver uninterrupted access to business data on site, in transit and in the cloud. Thousands of IT service providers globally rely on Datto's combination of pioneering technology and dedicated services to ensure businesses are always on, no matter what. Datto is headquartered in Norwalk, Connecticut and has offices in Rochester, Boston, Portland, Toronto, London, Singapore and Sydney. Learn more at www.datto.com.

Want to learn more about Datto? Visit Datto's website.