Senior Manager, Creative Operation

ecobee, Remote in Canada

See jobs at ecobee

Hi, we are ecobee. 

ecobee introduced the world’s first smart Wi-Fi thermostat to help millions of consumers save money, conserve energy, and bring home automation into their lives. That was just the beginning. We continue our pursuit to create technology that brings peace of mind into the home and allows people to focus on the moments that matter most. We take pride in making a meaningful difference to the environment, all while being part of the exciting, connected home revolution. 

In 2021, ecobee became a subsidiary of Generac Power Systems. Generac introduced the first affordable backup generator and later created the category of automatic home standby generator. The company is committed to sustainable, cleaner energy products poised to revolutionize the 21st century electrical grid. Together, we take pride in making a meaningful difference to the environment, all while being part of the exciting, connected home revolution. 

Why we love to do what we do: 

We’re helping build the world of tomorrow with solutions that improve everyday life while making a positive impact on the planet. Our products and services work in harmony to provide comfort, efficiency, and peace of mind for millions of homes and businesses. While we’re proud of what we’ve done so far, there’s still a lot we can do—and you can be part of it.  

Join our extraordinary team. 

We're a rapidly growing global tech company headquartered in the heart of downtown Toronto with offices in Toronto, Canada and Leeds, UK (and remote ecopeeps in the US). We get to work with some of North America and UK's leading professionals. Our colleagues are proud to bring their authentic selves to work, confident that what we do is grounded in a greater purpose. We’re always looking for curious, talented, and passionate people to join our team.

Who’ll You Be Joining: 

ecobee’s in-house creative team prides itself in developing brand and product marketing communication experiences that put the customer first.

We are looking for a Creative Operations Leader from a strong creative background to join our Design and Experience team (theDX). This Creative Ops leader at ecobee will create and administer the team budget, allocate resources to new projects, oversee project management, and interface with Brand Managers outside the DX. Critically, this person will handle the core conversations needed to maintain strong relationships with our stakeholders. This leader is a key hire because their energy and skill will open up our creative team to energetically pursue their creative vision.

As a business-minded leader within the DX, you will create and administer the budget, assign creative resources to projects, and balance the project load across resources. Understanding how our internal creative capacity relates to our incoming projects is core to this challenge.

You’ll be an integral member of the in-house creative team’s leadership within Marketing and will be the lead communicator between Creative and our Brand Managers. With your nuts & bolts understanding of how to structure and staff creative projects, you will track milestones and make staffing adjustments as projects and schedules shift. You will have proficiency in Microsoft Project and Asana, but you will also bring your own toolbox and help us build-out a new “ecobee approach” to creative operations based on your understanding of best practices.

The Senior Manager of Creative Operations leads projects through the production and approval process, from production kickoff until files are released to the venders. Aware at all times of the status of assigned jobs they are accountable for schedules and facilitating them through to on-time completion. Effectively problem solving with a broad range of internal and external partners will be key, when issues arise in the production process. Maintains up to date information on their projects in Asana (e.g., changing schedules, routing progress, etc) and provides timely status updates. Leads most kick-off meetings where approved Project Briefs are passed to/discussed with Graphic Designers, Art Directors and Copywriters, etc. Leads the process of prioritizing work with department Brand Managers.

How You'll Make an Impact: 

  • Partner with Project Management and Account Management to manage the production phase of projects. Lead the process of identifying Stakeholders and maintaining contact throughout.
  • Collaborate to revise production timing, ensure mutual understanding of key milestones.
  • Identify challenges/risks and identify process improvement opportunities
  • Manage projects through production as the established "go to" person on progress and status. Ensure projects are updated in Asana as milestones are met.
  • Ensure partners are accounted for and input received promptly when routing creative assets.
  • Participate in weekly status meetings with primary team to ensure everyone is aware of where production phase projects are for near-term deliverables. Holds the authoritative overview.
  • Call out scheduling, resourcing, or other issues well in advance and offer up creative solutions for addressing them.
  • Ensure the team is aware of timing implications on requested changes and proactively communicate to all impacted partners.
  • Ensure all Stakeholders and Execs have time to review/approve assets; builds-in the time.
  • Responsible for establishing our process and methodology for project management of all design and creative deliverables.
  • Work closely with art directors, graphic designers, content designers and writers to orient them within your chosen system of project and deliverables tracking.
  • Establish Work Back Schedule (WBS) process and communicate standards/templates for Creative schedules.
  • With the Project Managers and Product Marketing Managers elsewhere in the org, to organize feedback sessions. First establish and then enforce a workable feedback process/Rules of Engagement between Creative and Stakeholders.
  • Works with other teams such as Product and Engineering to understand our products, services, and business objectives. Applies our business objectives to prioritize work and push back when project grow out of proportion compared with their expected business impact.
  • Reach out to Product and Research so as to develop an understand the customer value of the technology we are creating.
  • Develop a scorecard: creative team should know how they are collectively performing.
  • Manage a small group of ~2 Project Managers; represents the function of Design/Creative Operations at ecobee.

What You’ll Bring to the Table:

  • 8+ years in Program Management with increasing responsibility and span of influence.
  • Proven leadership and direct management experience of Project Managers and Producers.
  • Experience creating a process for collaborative Creative Development based on best practices and the latest tools and methods.
  • A creative and collaborative thinker capable of balancing competing deadlines.
  • Strong Communication skills and demonstrated history of building relationships across groups. Able to flex between speaking in technical settings and creative groups.
  • Experienced working in-house or, if from an agency background, working on longer term accounts. In either case, being accustomed to the frequent pivots of the tech world is a plus.
  • Previous experience with consumer brands and a passion for technology.
  • Just so you know: Our hired candidate will be required to provide consent to complete a criminal background check.
  • Ability to lead a high volume of projects once they move into production, managing the details and timelines through to delivery.
  • Have a background managing visual deliverables as well as copywriting projects, so as to lead in scoping projects on both sides of the team.
  • Skill building detailed schedules and set deadlines for various stages of all projects, in conjunction with your Project Managers.
  • Distribute assignments to creative teams and other departments, depending on their availability and priorities.
  • Active Listener: role will meet with clients to learn more about new project details and give progress updates on existing projects, communicating any issues.
  • Monitor projects and workloads, adjusting assignments and deadlines accordingly.
  • Create and maintain the department budget, track burn-rate and align with accounting.
  • Work with freelancers and contractors and ensure they have the resources they need.
  • The ability to multitask, organize and collaborate. You will juggle a wide variety of requests from clients with competing deadlines and limited resources. Strong decision-making and prioritization are essential to make sure everything runs smoothly, and it is important to be as organized as possible to schedule, monitor and adjust deadlines and resources as needed.
  • Additional skills required include time-management, an eye for detail and problem-solving skills. Proficiency with Excel and project management software is also important.

What happens after you apply:  

Application review. It will happen. By an actual person in Talent Acquisition. We get upwards of 100+ applications for some roles, it can take a few days, but every applicant can expect a note regarding their application status.  

Interview Process:   

  • A 30-minute phone/video call with the Sr. Talent Acquisition Specialist
  • A first round virtual interview with a cross-functional group of ecopeeps – expect technical, behavioural and situational questions If your first round interview goes well, – you'll then have a final interview with the Executive of the team.

With ecobee, you’ll have the opportunity to: 

  • Be part of something big: Get to work in a fresh, dynamic, and ever-growing industry.  
  • Make an environmental difference: Make a sustainable impact while on your daily job, and after it through programs like ecobee acts. 
  • Expand your career: Learn with our in-house learning enablement team, grow with our quarterly hackathons, and enjoy our generous professional learning budget. 
  • Put people first: Benefit from competitive salaries, health benefits, and a progressive Parental Top-Up Program (75% top-up or five bonus days off). 
  • Play a part on an exceptional culture: Enjoy a fun and casual workplace with an open concept office, located at Corus Quay. ecobee Leeds is based at our riverside office on the Calls. 
  • Celebrate diversity: Be part of a truly welcoming workplace. We offer a mentorship program and bias training.  

Are you interested? Let's make it work. 

Our people are empowered to take ownership of their schedules with workflows that allow for flexible hours. Based on your job, you have an option of office, hybrid or fully remote work. It is our top priority to keep employees safe. As we continue to take measures to keep employees safe in our offices, we have adopted a mandatory vaccine policy to be present in the physical Toronto office or other ecobee sponsored events in Ontario as of November 1, 2021. As such, to be in our office, it is required to acknowledge a formal attestation and submit accompanying proof of vaccination status. For the foreseeable future, we will be conducting our interviews and onboarding sessions through video. New team members will also be starting remotely, with all necessary equipment provided and shipped to them.  

We’re committed to inclusion and accommodation. 

ecobee believes that openness and diversity make us better. We welcome applicants from all backgrounds to apply regardless of race, gender, age, religion, identity, or any other aspect which makes them unique. Accommodations can be made upon request for candidates taking part in all aspects of the selection process. Our recruitment team is happy to answer any questions candidates may have about virtual interviewing, onboarding, and future work locations.  

We’re up to incredible things. Come and be part of them. 

Discover our products and services and learn more about who we are.  

Ready to join ecobee? View current openings. 

Please note, ecobee does not accept unsolicited resumes.  

About ecobee

Why ecobee was born Before founding ecobee in 2007, Stuart Lombard was on a mission to reduce his family’s carbon footprint and save money. He found a lot of ways to conserve energy but most were complex and costly. However, he discovered that heating and cooling made up the majority of his home energy use. So, he tried a programmable thermostat. It turned out to be really complicated, even for someone with an engineering degree. And, unreliable. When Stuart and his family came home one winter day to find their house freezing, they'd had enough. He knew there had to be a better way and decided to build his own thermostat. A truly smart thermostat, that was easy to install, smart enough to deliver comfort, conserving energy and pay for itself in energy savings. That day, ecobee was born. We're on a mission We are focused on creating smarter wi-fi thermostats that are beautifully designed, easy to use, provide comfort and savings for families and are good for our planet.

Want to learn more about ecobee? Visit ecobee's website.