Uncubed

Administrative Assistant - Palo Alto

Lyft, Palo Alto, CA

Lyft is your friend with a car, whenever you need one


Lyft is looking for a rockstar Administrative Assistant to support some of our amazing leaders in our new Palo Alto office! In this role, you will need to be able to handle a wide range of administrative support tasks and juggle diverse responsibilities. You enjoy working in a constantly-changing environment and streamlining hectic days. You are incredibly well-organized, flexible, maintain great relationships internally and externally, and are an amazing communicator.

RESPONSIBILITIES

  • Calendar and time management
  • Ownership of schedules: foresee scheduling conflicts, anticipate issues, communicate consistently, and ensure efficiency
  • Organize and prepare materials for all major meetings and activities
  • Arrange domestic and international travel; orchestrate itinerary details
  • Create and reconcile expense reports
  • Facilitate meeting coordination and event planning - from setting up meeting locations to arranging catering
  • Evaluate and implement processes and systems to ensure department productivity
  • Partner with EA’s to proactively prepare for and welcome new hires to the department, including seat assignment
  • Design and organize team building events, celebrations and offsite budgets
  • Overall point-of-contact for department-related operations and ad-hoc projects
  • Back up coverage for other Administrative Assistants and Executive Assistants

EXPERIENCE AND SKILLS

  • 2+ years relevant work experience
  • Excellent communication and collaboration skills
  • Adaptable and resourceful in a dynamic environment
  • Master multi-tasker: you need to manage multiple tasks/projects
  • Incredibly detail-oriented with strong problem solving skills
  • Self-starter: can take even the smallest project and run with it to the successful completion
  • Ability to stay on top of new tools and technologies with an interest and passion to constantly learn
  • Start-up background or experience working in a hyper-growth environment
  • Will exercise discretion and independent judgment in the representation of Lyft
  • Passion for Lyft and the ridesharing community!
Lyft is an EEO employer that actively pursues and hires a diverse workforce, and pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

About Lyft

Wherever you’re headed, count on Lyft for rides in minutes. The Lyft app matches you with local drivers at the tap of a button. Just request and go.

Ride by ride, we’re changing the way our world works.

Want to learn more about Lyft? Visit https://www.lyft.com/