Executive Assistant to the Founders

The Voleon Group, Berkeley

See jobs at The Voleon Group

Duration: Full-Time

Voleon is a technology company that applies state-of-the-art machine learning techniques to real-world problems in finance. For more than a decade, we have led our industry and worked at the frontier of applying machine learning to investment management. As a result, we have become a multibillion-dollar asset manager, and we have ambitious goals for the future.
Your colleagues will include internationally recognized experts in machine learning research and highly experienced technology and finance professionals. The people who shape our company come from other backgrounds, including concert music performance, humanitarian aid, opera singing, sports writing, and the submarine service. You will be part of a team that loves to succeed together.
In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, beautiful modern offices, a stocked office kitchen, and more.

As an Executive Assistant, you will directly support up to four senior executives. This role is a means to make a difference: you will amplify their impact, and your success will enhance the company’s success.


  • Deliver the highest level of support, with the executives being the primary stakeholders
  • Provide comprehensive and proactive administrative support for up to four executives, including the founders (with varying levels of support needs)
  • Coordinate effectively with Executive Support staff who support the co-founders and other members of the leadership team
  • Learn from established processes that match each executives' styles and enhance their productivity
  • Effectively use standard communication, expense reporting, travel arrangement, and calendaring systems
  • Manage the executives' calendars in a seamless manner
  • Ensure that the executives have necessary materials for meetings
  • Manage domestic and international travel preparations
  • Receive, screen, and respond to communications in coordination with the executives or on their behalf in a manner that reflects the executives: clear, courteous, professional, and timely
  • Provide support to other stakeholders when requested by the executives, including colleagues, clients, vendors, and others
  • Handle confidential and non-routine information with the utmost care
  • Provide general support to visitors from time-to-time


  • Authorization to work in the United States
  • Bachelor’s degree (a plus)
  • Ability to lift 15 pounds
  • Ability to sit at a desk for extended periods of time
  • Proven skills supporting multiple Senior Executives
“Friends of Voleon” Candidate Referral Program
If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form to submit your referral. For more details regarding eligibility, terms, and conditions please make sure to review the Voleon Referral Bonus Program.
Equal Opportunity Employer
The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.

Vaccination Requirement

The Voleon Group has implemented a policy requiring all employees who will be entering our worksite, including new hires, to be fully vaccinated with the COVID-19 vaccine.  This policy also applies to remote employees, as such employees will be asked to visit our offices from time to time. To the extent permitted by applicable law, proof of vaccination will be required as a condition of employment. This policy is part of Voleon’s ongoing efforts to ensure the safety and well-being of our employees and community, and to support public health efforts.

About The Voleon Group

Co-founded in 2007 by two leading scientists, The Voleon Group combines an academic approach to research with an emphasis on scalability and risk management to deliver cutting-edge technology at the forefront of the finance industry. Many of our leaders and employees hold doctorates in statistics, computer science, and mathematics, among other quantitative disciplines. We are committed to exemplary performance in all aspects of our research and operations, while maintaining a culture of intellectual curiosity and flexibility. Voleon’s CEO holds a Ph.D. in Computer Science from Stanford and previously founded and led a successful technology startup. Our Chief Investment Officer/Director of Research is a Statistics faculty member at UC Berkeley, where he earned his Ph.D.

The Voleon Group

Want to learn more about The Voleon Group? Visit The Voleon Group's website.