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Senior Events Specialist

TravelPerk, Barcelona

The No. 1 travel management tool for small and medium businesses


We are TravelPerk: a scaling unicorn valued at $1.3billion that has raised over $400m since our creation in 2015. Backed by world-class investors with portfolios including AirBnb, Stripe, Slack, Trello, Gusto, Twitter, Farfetch and Deliveroo, our team is made up of A-players from across the travel and technology industries.

Over the past few years, we’ve been named the fastest-growing SaaS startup in the world by SaaS1000 and featured as one of the hottest startups to watch by both Forbes and Wired. We’re revolutionizing the B2B corporate travel market—worth over $1.3 trillion— to connect people in real life in an enjoyable and sustainable way.

TravelPerk are innovators. During the last year we have welcomed and acquired the likes of Click Travel, NexTravel and Albatross to the team. From TravelCare, to FlexiPerk and of course GreenPerk we are shaping the future of the industry. Our team continues to emerge stronger and stronger as we adjust to the new normal—and that’s where you come in!

At TravelPerk, we have always given our culture critical importance. It’s through our shared mission and values that we create a sense of belonging and a sense of purpose between our employees. That’s exactly what our Community team is in charge of: to bring TravelPerkers together over our Mission and our Culture.

TravelPerk has changed deeply in the last few months. We have implemented a Hybrid way of working. The combination of office and remote has forced us to rethink how we keep our culture alive.

In the pre-COVID-19 world most of the trust between colleagues was built serendipitously by being in the office together. However, now we’ve reduced the time in the office which forces us to look for new cultural artefacts to keep building trust. Among many other things, the Community team wants to approach these needs through team and company off-sites and events. To make these experiences the most impactful and meaningful for our teams, we need you: our Senior Event Specialist.

If you’re ready to take off with us, keep reading!

 

Description of the role:

When structuring our team we like to focus on the objectives to be achieved, not the “function”. Your objective as our Senior Event Specialist will be to get our teams together in a meaningful and impactful way. 

You will be part of the team who owns anything that has to do with company and team events: budget, process, planning, communications, execution, tracking data, feedback, etc. An event for us is anything that gets our teams together: from a team lunch to a 2-day-long company offsite or a meeting between our colleagues in the London hub. Organizing some of these will just require you to set up an easy process so that teams can book on their own, while some other events will require a very active involvement in planning and executing.

We’re looking for someone who has a strong experience and skills to manage the current challenges, but who is also looking to grow, experiment and challenge our approach towards getting together.

 

What you will do:

  • Strategic thinking: act quickly for events that come up from nowhere, but also think in the long-term and plan the events for the whole year.
  • Managing events in different locations (in any of our hubs), remote events or hybrid events.
  • Leading development, brainstorming, design, event creation, and communications for all-employee gatherings.
  • Designing and implementing methods to transform the remote/hybrid experience of company events.
  • Managing all aspects of event execution from proposal to delivery:
    • handling budgeting and invoicing, liaising and negotiating with vendors, handling logistics,
    • sharing updates with management,
    • managing communication,
    • leading or helping with the content of the event,
    • aftercare (answering questions and comments),
    • attending the events when necessary,
    • developing event feedback surveys,
    • sourcing and negotiating with vendors and suppliers,
    • coordinating all operations, supervising staff (event coordinators, caterers, etc.) if we have them,
    • ensuring the event is completed smoothly and resolving any problems that might occur,
    • analysing the event’s success and prepare reports.

 

What you need:

  • 3+ years in events management for a >300 employees company (tech or startup company is a plus).
  • Strong English communication skills (written and verbal). Basic Spanish (written and verbal).
  • Be a team player. We're not joking here. We need top class collaborators.
  • Be humble: you’re ok with the spotlight, but you don’t crave it. You know what you don’t know and you’re willing to learn.
  • Extreme ownership + getting things done attitude:
    • Exceptional organizational abilities, superb interpersonal skills, multi-tasking and prioritization skills, attention to detail and excellent time-management.
    • Proactive approach and able to work under pressure. Look for problems to solve before they become problems. But when they become problems, stay cool and solve them quickly.
    • Extremely hands-on: you don't mind solving small problems or big problems. From high-level planning to detailed execution.
  • Project Management skills:
    • Define, Plan and Oversee projects so that they are delivered faster than anyone would think possible.
    • Constantly update the relevant people.
    • Get your hands dirty and build.
    • Lead and rally people to Community initiatives.
  • Stakeholder management: people come to you because you make their lives easier and solve problems for them. However, you are able to say NO when necessary, even if it means not pleasing everyone. We have a very special way of doing things in the Community team at TravelPerk. We build with the members of our Community, not for them.
    • Advise managers and manage expectations.
    • Build a strong internal network.
    • You will help managers structure their budget to make sure they cover all the needs throughout the year without overspending.
    • Never a blocker or bottleneck: you will empower them to autonomously lead and take ownership of their “get togethers” with your support.
  • Adaptability and flexibility: with our fast-paced environment change comes all the time. This role will evolve with time and as the company scales, different needs will emerge. You must possess a genuine hunger to navigate your role in a fast-changing, hyper-growth environment.
  • You feel comfortable constantly being challenged, learning fast, making things happen, and moving from one project to the next one.

 

On top of traditional event management, we are looking for:

  • Culture focus: Always have TravelPerk’s culture in mind when doing everything you do. As part of the Community team you will live and breathe our values and always put these first.
  • Innovative thinking. Constantly search for new ways to make an impact through events and get togethers.
  • Ability to increase the engagement strategy, creative approach, planning, and execution for the largest events.
  • Ability to identify opportunities to improve TravelPerkers experience, providing strategic guidance for new programs, events, and other experiences.
  • Strong data approach: evaluate and measure event success in new ways and leverage those learnings in the development of our strategy.
  • Continuous improvement as a part of your DNA. The bar is high but you always aim to set it higher. You keep abreast of news and updates to keep yourself informed and the company to the highest standards.
  • Feedback driven: You seek feedback early and often and are open to constructive and direct criticism.
  • Someone who is ready to roll-up your sleeves and work hard.
  • And of course, having fun doing what you do!

 

What do we offer?

  • Competitive compensation including equity in the company.
  • Generous vacation days so you can rest and recharge.
  • Health perks such as private healthcare or gym allowance depending on your location.
  • "Flexible compensation plan" to help you diversify and increase the net salary.
  • Flexibility to work from home most of the time with core hours.
  • Unforgettable TravelPerk events including travel to one of our hubs.
  • Udemy for business account to continue your development. 
  • Mental health support tool for your wellbeing.
  • Exponential growth opportunities.

 

For certain positions we can help with relocation from anywhere in the world, please let us know in your applications and we will asses whether this is possible.

English is the official language at the office. Please submit your resume in English if you choose to apply.

At TravelPerk we believe that diversity adds incredible value to our teams, our products, and our culture. We don’t just accept differences—we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products and our community. As an equal opportunity employer, we stay true to our mission by ensuring that our place can be anyone’s place regardless of race, religion, gender, sexual orientation, national origin, disability or age.

About TravelPerk

Our story Booking and managing business travel is a pain we all know too well. It’s time-consuming, frustrating and existing solutions just don’t cut it. So we decided it’s time to create a simple, effective, all-in-one tool, designed for modern travellers and travel managers. After all, we all want to be productive, relax and simply enjoy the ride.

Want to learn more about TravelPerk? Visit TravelPerk's website.