Uncubed
   

Administrative Assistant

TripAdvisor, Needham, MA

Know better. Book better. Go better.


We believe that we are better together, and at Tripadvisor we welcome you for who you are. Our workplace is for everyone, as is our people powered platform. At Tripadvisor, we want you to bring your unique identities, abilities, and experiences, so we can collectively revolutionize travel and together find the good out there.

Tripadvisor is the world’s largest information platform for travel. More than 400 million travelers around the globe come to us each month to review, discover, and book the best things to do, places to eat, and accommodations.

 We are seeking a highly motivated Administrative Assistant to join the B2B team. In this role, you will provide a high level of administrative support, anticipating and executing the needs of two Vice Presidents + one Sr. Director (and their leadership teams). This position facilitates efficient execution of the VPs’ activities by vetting internal and external requests, working closely with leadership team members, managing internal and external correspondence, and taking the lead in briefing preparation. In tandem, you will partner with the VPs to provide internal communications support, coordinating remote and in-person touchpoints for her with the broader organization and team. Ideal candidates are passionate about their work, are master multi-taskers, and are constantly looking for ways to improve.

 

What You’ll Do

  • Be a strategic partner, and handle calendar including adding, canceling and editing meeting requests, as well as ensuring timing and logistical details are in place

  • Plan and coordinate external facing meetings, which may include cross functional teams and outside vendors

  • Provide coordination support to staff meetings and town halls including organization and development of presentations

  • Develop talking points and write communications

  • Draft, review, proofread, and format internal and external communication to ensure accuracy, consistency and completeness

  • Attend staff meetings, take notes and follow-up on outstanding agenda items

  • Assist with travel coordination including air and ground transportation, hotel reservations, visas and other travel documentation for extensive global travel

  • Provide expense management including compiling receipts to file expense reports and track reimbursement status

  • Assist with coordination of team all-hands meetings, internal events, off-sites, and all logistical and budget requirements related to the above

  • Partner with Facilities, IT and Security to resolve any logistical issues and assist in every way possible to ensure tasks are completed

  • Available and responsive to the global nature of the business
     

What You’ll Need

  • BA / BS degree or equivalent work experience 

  • 3-5 years of senior team level support experience

  • Strong attention to detail

  • Strong communication skills and ability to interact with internal and external partners; strong written communication skills/background is a must 

  • Work well under pressure in a rapidly changing environment

  • Fantastic organizational skills and great follow through on tasks; must be proactive

  • Experience as a problem solver at heart with a genuine interest in learning by helping

  • Sound judgement regarding confidential information, ability to exercise sensitivity, discretion, judgment, tact and diplomacy given that information handled may be confidential and complex in nature

  • Superior computer skills (MS Office Suite & Google Suite, required; Workday and Slack experience a plus); ability to gather data, compile information, and prepare reports within Excel

 

We strive to create an accessible and inclusive experience for all candidates. If you need a reasonable accommodation during the application or the recruiting process, please make sure to reach out to your individual recruiter or our team at [email protected].

 

 

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About TripAdvisor

TripAdvisor® is the world's largest travel site*, enabling travelers to unleash the potential of every trip. TripAdvisor offers advice from millions of travelers, with 500 million reviews and opinions covering 7 million accommodations, restaurants and attractions, and a wide variety of travel choices and planning features — checking more than 200 websites to help travelers find and book today's lowest hotel prices. TripAdvisor branded sites make up the largest travel community in the world, reaching 390 million average unique monthly visitors** in 49 markets worldwide. TripAdvisor: Know better. Book better. Go better.

Want to learn more about TripAdvisor? Visit TripAdvisor's website.