Executive Assistant


WeWork, New York New York United States of America

Make a life, not just a living.

We are looking for a passionate, high-energy, meticulously organized professional to support the company’s  Head of WeWork Space Services. Space Services is a fast paced new business line comprised of real estate brokers and support staff to help grow the company’s brokerage business.

Duties and Responsibilities:

  • Assist with executive needs, such as calendar management, expenses and travel

  • Maintain day to day calendar scheduling

  • Serves as the point-of-contact for department communications and coordination of all office related activities such as seating charts

  • Travel, event planning, and coordination for individuals and groups

  • Prepare and reconcile expenses

  • Ensure impactful, focused meetings and general team organization

  • Organize department events and departmental activities within the company and with third parties

  • Compile and share executive meeting notes and project updates

  • Capture meeting decisions and action items; when requested, distribute minutes to stakeholders in a timely manner

  • Maintain recurring reports and metrics gathering

  • Maintain a level of professionalism with employees, members and vendors

  • Liaise with internal and external senior executives

  • Basic understanding of financial and budgeting processes

  • Provide general support for executive visitors

Key Qualifications:

  • 5+ years experience in administrative support, 2+ years of which included executive support

  • Strong calendar management skills (google calendar preferred)

  • Experience working in a fast paced environment and excels under pressure

  • Discretion and confidentiality in all communication

  • Excellent PC/Mac skills plus proficiency in Google Suite (Gmail, Sheets, Slides, and Docs)

  • Strong problem-solving and multitasking abilities

  • Superior verbal and written communication skills with experience with working with executives

  • Reliable, detail oriented and meticulous

  • Experience working with technology teams a plus

  • Associates degree

About WeWork

In just 8 years, WeWork has grown into a global community, transforming people's workplaces into beautiful, inspiring environments. And that commitment to building the best workplaces in the world extends to their own employees. WeWork is driven by their mission: Create Your Life's Work. 

And that mission is paying off. WeWork's real estate portfolio covers more than 14 million square feet; they have more than 220,000 members and 234 locations (and counting).

If you're ready to change people's lives, take a look at the wide variety of roles they're hiring for.  

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Want to learn more about WeWork? Visit WeWork's website.