As Zoox's office administrator, you will organize and oversee administrative operations OR office procedures to establish and maintain organizational effectiveness, efficiency, and safety. You will be responsible for developing interoffice communications, streamlining administrative procedures, and interfacing with facilities, visitors, and support staff on various tasks. We are looking for someone who is experienced in handling a wide range of administrative and executive support-related tasks and also able to work independently with little or no supervision. This individual should be organized, flexible, and enjoy the administrative challenges of supporting an office of both local and international employees.
Organize and schedule meetings and appointments
Provide general support to visitors which include greeting and exiting
Managing visitor sign in process by ensuring everyone is badged and issuing temporary badges as needed to employees and contractors
Work with IT and recruiting department to onboard new employees and set up office equipment
Ensure office efficiency is maintained by working with appropriate departments to procure equipment and maintain office equipment
Manage relationships with vendors, service providers if needed
Support the Director with schedules, calendars, and appointments and other administrative tasks
Ensure that Zoox policies are followed
Support staff in booking travel in accordance with the appropriate policies
Participate actively in the planning and execution of company events
Ensure filing systems are maintained and current
Monitor and maintain office supplies inventory
Maintain a safe and secure working environment
Work closely with the Vehicle Development in the US
Proven administrative or assistant experience
Knowledge of office administration responsibilities, systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills
Proficient in all Google applications and MS Office
Knowledge of clerical practices and procedures
Zoox is developing the first ground-up, fully autonomous vehicle fleet and the supporting ecosystem required to bring this technology to market. Sitting at the intersection of artificial intelligence, robotics, and design, Zoox aims to provide the next generation of mobility-as-a-service in urban environments. We’re looking for top talent that shares our passion and wants to be part of a fast-moving and highly execution-oriented team.
You do not need to match every listed expectation to apply for this position. Here at Zoox, we know that diverse perspectives foster the innovation we need to be successful, and we are committed to building a team that encompasses a variety of backgrounds, experiences, and skills.
Zoox is a Menlo Park, CA-based robotics company founded by Tim Kentley-Klay and Dr. Jesse Levinson to create autonomous mobility. Operating at the intersection of design, computer science, and electro-mechanical engineering, Zoox is a multidisciplinary team working to imagine and build an advanced mobility experience that will support the future needs of urban mobility for both people and the environment.